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- #Desktop file index similar to dtsearch how to
- #Desktop file index similar to dtsearch pdf
- #Desktop file index similar to dtsearch software
- #Desktop file index similar to dtsearch password
- #Desktop file index similar to dtsearch zip
In addition to precise results, these lists are usable, with the top part of the view showing document name along with a relevance score and the lower pane previewing the document in the original form with the hits highlighted.
#Desktop file index similar to dtsearch pdf
For example, dtSearch automatically recognizes fields in XML files and meta information embedded in PDF documents, resulting in more relevant returns. I was especially impressed with the transparent features that boost accuracy.
#Desktop file index similar to dtsearch zip
For the most part, indexes were reasonably sized - about one-fifth of total document size - because they're compressed in ZIP format.
#Desktop file index similar to dtsearch software
The software will store original documents or text equivalents, too, bringing the time to search remote servers or Web sites to less than a second as well - although I found that this setting increases index size by about 20 percent. When I searched local e-mail and Office documents, dtSearch always returned results in less than a second, living up to the company's claims. For example, you can select the indexes to search, features, and relevance all at once.
#Desktop file index similar to dtsearch how to
After you learn how to find your way around, however, the design saves time. The search part puts the majority of options on the main tab, so it could be a bit daunting for first-time users.
#Desktop file index similar to dtsearch password
One improvement I'd like to see is password encryption - passwords entered to crawl protected sites could potentially be read by anyone with access to your PC.Ī separate application, which introduces two more interfaces, is used for search and displaying results. You can index Web sites to any level you want, and the spider works on both static HTML pages and dynamic sites, such as those driven by content management systems. Navigation commands permit quick scans through documents, although dtSearch lacks results clustering.Īmong the products reviewed here, dtSearch offers the most options for managing indexes, including merging and creating libraries. Search results appear in a customizable browser. This application offers a wide range of search options (12 in all), including fuzzy, phonic, natural language, Boolean logic, and proximity. The network version adds scans of remote file servers. The system also searches unindexed documents as well as a combination of both.
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Besides full-text scanning of Outlook e-mail, indexed documents can be in HTML, PDF, XML, Word, Excel, PowerPoint, WordPerfect, RTF, and ZIP formats. The old man of the bunch, dtSearch introduced its desktop text retrieval software in 1991, and Version 7.01 further improves the product's usability and performance. Desktop search applications should respect Windows authentication and related permissions, such as log-ins to file servers, Web sites, applications, and local workstations. Last but not least, security is paramount even when these search tools are used within a corporate firewall. Given that IT staff resources come at a premium, I examined how customizable each product is - and whether rollouts and updates could be performed with existing software management tools. Thus, in testing these products, I also considered what lies beneath, such as the index size and system resources consumed. Search performance goes beyond how fast a product indexes and returns results. The end-user experience is not, however, just about forming queries and displaying readable results the operational side, which includes the building and sharing of indexes, is equally significant.
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Accuracy is of utmost importance, of course, along with usability. I checked the breadth of file types, total number of documents, and systems that each enterprise product indexes, as well as how each accomplishes this. What, then, distinguishes tools that are free or for personal use from those you'd consider purchasing for your organization? To answer this question, I looked at enterprise products from dtSearch, ISYS Search Software, and X1 Technologies, along with Google's Desktop Search, which has recently been outfitted with corporate features. More significantly, these tools lack the centralized administration so essential for enterprise deployments. Yet there are still red flags concerning security of consumer desktop tools, such as revealing private personal or corporate information or introducing spyware to the enterprise network. There's no questioning the benefit of quickly finding that e-mail or spreadsheet squirreled away months ago. Because of this complexity and the reality that most enterprise knowledge resides on workers' PCs, consumer desktop search technology has infiltrated organizations - and has caught IT executives off guard. When enterprises roll out search applications, it's usually a big IT effort to keep indexes refreshed and the overall systems running.